CO3 Production Team Assistant

South Western Railway is committed to equal opportunities employment, and your application will be reviewed by the hiring panel with personal information removed. In order to assist this process please ensure that any attachments such as CV’s or covering letter have personal details removed. Any other attachments such as professional qualifications can be left unedited. Applications not following this guidance may be rejected.

Main Purpose

The holder of this post is responsible for providing a service to the Depot production team and ensuring that depot personnel & administration issues are maintained to the highest standard.

Principal Accountabilities

• Ensure all Maintenance records are processed in a timely manner and archived.
• Scan, separate, save and upload pdf copies of maintenance documentation to Papervision.
• Update of Maintenance Management system EAM, excel spreadsheets, R2, wheel wear database and other databases as required.
• Raise, track, close out campaign on EAM and ensure archive has complete set of documentation to support closure.
• Ensure Archive documents are forwarded to Papervision for storage and tidiness of Archive room is maintained in good order.
• Update of staff roster
• Update of staff briefing spreadsheet and database
• Raise training requests for staff in conjunction with depot trainers
• Update ACMS and SOROS as required
• Update of communication room data
• Start of shift briefs to format and record
• Update training and competency records

Minimum Requirements

• Excellent communicator.
• Strong planning and organisation skills with proven ability to prioritise workload and meet timescales.
• Ability to stay focused in a busy environment.
• IT literate, customer focused, attentive to detail.
• Multi-tasking against deadlines.
• Proactive in approach.

Working Pattern

Working an average of 37 hours per week

Monday – Friday

note: This is an 18 month fixed-term contract

At SWR we believe our people are our greatest asset.

Our vision is to recruit and retain the best talent from the most diverse pool of candidates across our regions.

We are committed to establishing a sense of inclusion for all and to value each person for the unique contribution they bring.