Clinical Team Secretary

Job content

We are looking to recruit an experienced Secretary to provide efficient support to the Operational Manager and their senior nursing team within the Hospital Management Team at Rampton Hospital.

You must demonstrate an ability to provide a high quality and comprehensive secretarial service to the team under the direction of the PA /Admin Manager.

You must be creative, capable of tight deadlines and have the ability to use your own initiative in what will be a challenging and demanding role.

You will have a good general education (3 x GCSE’s 9-4 or A-C - including English Language) along with RSA III typewriting (or equivalent experience), experience of arranging meetings and taking minutes and also knowledge of modern IT packages i.e. Microsoft Office applications (eg Word, Excel & Outlook). An excellent telephone manner is required with an ability to maintain the strictest confidentiality at all times.

• Provide clerical and administrative support to the senior nursing team and to cover the colleagues in their absence
• Maintain confidentiality
• Liaise with staff from all levels of the hospital
• Convene and attend meetings as required, producing accurate minutes, collating papers and agenda items
• Maintain electronic diaries for senior staff
• Order stationery and other equipment using the relevant on-line systems

Nottinghamshire Healthcare employs over 10,000 colleagues who help #MakeADifference every day. We provide intellectual disability, mental health, community health, forensic and offender healthcare services across Nottinghamshire, Leicestershire, Lincolnshire and South Yorkshire. Care is delivered from over 120 sites within the community from acute settings and across low, medium and high secure environments including prisons.

As one of the largest mental health and community trusts in the East Midlands and one of the biggest employers in Nottinghamshire. We are also home to national and regional services such as the National High Secure Deaf Service and the Nottingham Centre for Transgender Health.

We are committed to flexible and agile working, including the opportunity to join our bank.

Your health and wellbeing is our priority and as such we invest significantly in this via our in-house Occupational Health Service, Staff Counselling Service and Health and Wellbeing Team.

We offer a number of employee-led staff networks, including Equality, Diversity and Inclusion (EDI) groups, our Green Champions Network, Freedom to Speak Up Network. Health and Wellbeing Champions Network and Menopause Champions. We provide care to a diverse range of communities and are passionate about supporting diversity and inclusion in the Trust.

If you believe in our values of Trust, Honesty, Respect, Compassion and Teamwork, then we would love to hear from you!

#TeamNottsHC

Essential requirements:
3 GCSE’s A-C/9-4 including English Language or equivalent

Typing/word processing qualification to RSA/OCR III standard or equivalent level of experience

Knowledge of a full range of Business & Administration procedures acquired through NVQ Level 3 or proven practical experience

Microsoft Office i.e Database, Excel, Word, Powerpoint

Minute taking

Scheduling/ Diary Management

Minute Taking

Experience of working in a customer-facing role.

High Level Microsoft Office software

Previous experience of working in an office environment

Ability to work as an effective team member.

Computer literacy including word, excel, outlook, database

Maintain electronic records/information on computer

Excellent interpersonal/communication skills, including excellent written and oral skills.

Administrative Skills

Excellent telephone manner.

Good interpersonal skills.

Good numeracy and literacy skills.

Numerate

Ability to travel between venues

Requirement to complete Mandatory Training

Desirable requirements:
ECDL

Relevant Experience of working within the NHS