Business Admin (SPS3031)

Job content

Job Purpose:

As part of our successful Business Admin Central Services Team, you will be required to support all clients across a fast- paced legal firm caring out a variety of admin tasks. Flexibility, attention to detail are key factors, work under pressure whilst offering dedication and accuracy.

You will work with the team receiving tasks from a Workflow Co-coordinator; however, interaction with clients is a regular occurrence. The candidate must be well presented, polite courteous and have strong customer service skills.

Duties and Responsibilities:

The tasks Business Administrators are directly responsible for includes, but are not limited to:

• Regular Floor walks
• Observation checks and fault reporting
• Admin General Housekeeping / Tidying Up
• Archiving
• Assisting Events Team - Name Tent / Name Badges / Other
• Assisting With Room / Video Conference - Booking
• Binding
• Booking Taxis
• Chrome River - Expenses
• Copier Maintenance / Filling Printer with Paper / Change Toner / Un-Jamming Machines
• Couriers
• E-filling
• Faxes
• Indexing
• Label Printing
• Support / Locating Documents / Minor Research
• Log Calls - Confidential Bins / Wires & Toners Bins/Maintenance
• Making up Files
• Meeting Room checks (Tidying the Room)
• Support Guest services
• Ordering Business Cards
• Other Admin Tasks Required
• Packing / Unpacking
• Printing / Photocopy / Scanning
• Refiling Stationery Points
• Taking Calls - Internal
• Office Moves
• Other Ad-hoc duties

Person specification:

The ideal candidate will display knowledge and experience of the following;

Qualifications

• N/A

Skills/Competencies

• Excellent English language and communication skills; confident and articulate in all communications, i.e. face-to-face, telephone and written.
• Ability to cope with varying workloads and flexible to out-of-hours demands
• People management skills at all levels.
• Applicants must be highly computer literate and experienced with standard MS Office applications (Word, Excel, PowerPoint, Outlook and Vision). Experience of desktop publishing applications and Microsoft packages
• To proactively fulfil the BA Role in all departments and assist all Practice Groups at all levels.
• The successful candidate requires excellent communication skills, expected to be hands on, proactive and flexible.

Previous experience

• Strong organisational skills and time management with experience of working to tight deadlines.
• Understanding of the Legal sector preferred

Experience required

• Customer service
• Strong Admin skills
• Law Firms
• Basic IT

Personal qualities

• Self-motivated and self-disciplined
• Good team Player, reliable and able to establish a high degree of trust, rapport and cooperation with internal and external clients.
• Organised and methodical
• Excellent customer service skills
• Excellent communication
• Self-motivated
• Proactive and flexible approach
• Punctual & Reliable
• The ability to work shifts between 07:00 and 23:00
• Able to work under pressure
• Team player as well as work on own initiative

N.B. All roles will be expected to undertake manual handling duties within their physical capabilities. It is therefore, essential that if you have a disability which will limit your ability to undertake this type of work, you alert us at interview to this.

SPS UK&I ensures equal employment opportunity to all employees and applicants without regard to race, colour, religion, gender, sexual orientation, national origin, ethnic background, age, marital status, physical or mental disabilities, or any other characteristic protected by law. Our policy extends all phases of the employment process, including recruitment, selection, transfer, training, restructuring, promotion and compensation.

Job Types: Full-time, Permanent

Salary: £30,000.00 per year

Benefits:

• Company pension
• Cycle to work scheme
• Employee discount
• Life insurance
• Referral programme
• Sick pay

Schedule:

• Day shift
• Monday to Friday
• Night shift

Ability to commute/relocate:

• London: reliably commute or plan to relocate before starting work (required)

Experience:

• Administrative: 2 years (preferred)
• working at a Law Firm: 1 year (preferred)

Work authorisation:

• United Kingdom (required)

Work Location: One location

Application deadline: 21/04/2023
Reference ID: SPS3031