Bid Manager

Job content

Bid Manager

Location: Washington, UK

Position Summary:

Working closely with Sales, Product Management, Marketing, Finance, and Customer Care, the Bid Manager will Identify worthwhile opportunities and prepare successful proposal Bids (RFP/RFQ/Tender/Bid) in a range of markets, sectors and locations, with a dominant focus on government solutions.

Responsibilities:

Project Management

• Management
• Review and understand all requirements of the Bid
• Identify team members and their roles and responsibilities

· Develop and communicate an overall proposal plan for the response working backwards from the proposal due date

• Conduct regular proposal progress status meetings and diligently maintain and execute the agreed proposal plan schedule
• Act as point person for all questions to be submitted to the Client per the bid requirements document.
• Review Q&A response, identify issues for resolution and distribute Q&As to the team

Preparation of Bid

• Oversee the development, layout, presentation and production activities of the Response

· Analyze the RFP/Tender/Bid requirements against the proposal outline to ensure both compliance and responsiveness to the customer’s requirements, issues and needs

· Be prepared to directly contribute to the creation of the bid response as appropriate

· Ensure that appropriate reviews are conducted, and comments are incorporated into the Final Proposal

Submissions & follow up

• Submit electronically or in hard copy, or both, as instructed in the Bid requirements, using standard OpSec formats and templates
• Ensure all appropriate samples, government documentation and other supporting materials are delivered according to the bid requirements.
• Evaluation & Award: follow up to determine outcome and feedback to the Proposal team
• Maintain library of proposals and manage library of source documents for future use

Wider Responsibilities

• Recommend and embed appropriate roles and responsibilities (RACI) for bid management, and guide best practice

Skills and Abilities:

• Must demonstrate the highest level of integrity, discretion and confidentiality
• Must be able to fit in to a culture where teamwork, empowerment and dedication are of utmost importance
• Excellent interpersonal and communication skills; with a focus on customer support
• Excellent written and oral communication skills; technical writings skills an advantage
• Proficient in Microsoft Office business applications, Adobe Acrobat and web browsers
• Understand corporate and government financial concepts
• Strong people and process managements skills for planning, problem solving, analysis, and research
• Exceptional project management and team leadership skills
• Able to manage multiple bids and proposals simultaneously with dynamic priorities
• Ability to handle multiple tasks and to meet deadline requirements without supervision

Education and Experience:

• University degree in Business Management, Finance, or equivalent experience
• Multi-disciplined background or exposure to one or more of the following areas: program management, cost/pricing analysis, project engineering, business development, or contracts
• A key advantage would be experience managing complex bids for international / global government issued tenders (Responding to International Tax Stamp tenders will be a key element of this role).

Organizational Alignment:

• Reports to the Product Director, Government Solutions
• This position does not have direct staff management responsibilities at this time.

Environment Job Requirements and Working Conditions:

• All prospective employees must pass a background screening check prior to commencing employment.