Administration Assistant

☞ Nineteen Recruitment Services

View: 107

Update day: 11-06-2024

Location: Redcar and Cleveland Yorkshire and the Humber

Category: Administrative / Clerical / Assistant

Industry: Nonprofit Organization Management Staffing Recruiting Government Administration

Position: Entry level

Job type: Internship

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Job content

On behalf of our client in Cleveland we are recruiting an experienced and enthusiastic Administration Assistant for an exciting temporary role which runs until March 2022.

This vacancy is for 14.48 hours per week working a Wednesday and Thursday working as part of the Democratic and Administration team, you will provide and maintain efficient and effective administration and reprographics. An essential part of the role is supporting meetings, producing agendas and associated paperwork and recording and producing minutes.

The successful candidate must be a highly experienced minute taker and confident in the use of IT packages, particularly office 365. You will possess excellent communication and customer service skills through interaction with internal and external stakeholders and have experience of working both in a team and independently.

Job Description

Administrative Services
  • Provide an efficient and effective administrative service to a wide range of customers which includes support to meetings, producing agendas and associated papers and recording and producing of minutes.
  • Co-ordination and circulation of internal and external mail services, receiving, sorting, distributing and dispatching mail.
  • Ensure that documents for text processing and reprographics are delivered to the specification and timescales required.
  • Cover Reception, call handling as and when required
  • Enter job cards and audits onto the CFRMIS system within the specified timescales and inputting of information on other databases.
  • When required, provide a support service in the absence of the Executive Assistants.
  • In the absence of the Democratic and Admin Manager prepare requisitions for authorisation
  • Ensure the mail franking machine is sufficiently stocked.
  • Ensure printers are maintained and supplied with consumables.
  • Provide catering services in line with Health and Safety requirements.

Assist The Democratic And Administration Manager In The
  • Management of office equipment ensuring it is fit for purpose; ensuring regular maintenance checks are implemented.
  • Developing, designing, implementing and maintaining systems which support the effective running of the section
  • Maintaining appropriate levels of supplies, ordering of supplies and completion of an annual stock take
  • Development of staff
Corporate
  • Take reasonable care of own health and safety and co-operate with management, so far as is necessary, to enable compliance with health and safety policies and legislative requirements.
  • Promote equality and diversity including implementing and communicating the organisation’s values
  • Apply Best Value and continuous improvement principles into organisational functions and activities.
  • Maintain relevant skills and knowledge aligned to key responsibilities and National Occupational Standards to determine continued maintenance of competence in role.
  • Take part in Personal Development Reviews and complete Personal Development Records in accordance with Brigade procedure
  • Complete activity statements that reflect on own practice to identify any areas of personal or organisational development. Demonstrate ownership of Personal Development by maintaining accurate Personal development Records to support evaluation of own practice. Ensure that competence is maintained against role, and to attend any development programmes, seminars as required.
Who are Nineteen Recruitment?

Nineteen Recruitment are an ethical and honest recruitment company that specialises in Education, Social Care and Public Sector recruitment. Nineteen has strong relationships with schools, social care settings and all the local authorities across the North East, matching appropriately skilled and experienced candidates to their vacancies. Nineteen is passionate about delivering a high standard of candidate care, ensuring candidates feel well supported when either at work or seeking work. Advantages of working via Nineteen Recruitment

 Weekly pay paid via a PAYE equivalent model (at no cost to worker)

 Excellent level of support from the agency whilst you’re in role

 Agency support with ongoing training / refresher training needs

 A point of contact between the worker and the client/place of work

 Offers the ultimate in flexible working

 You will be kept informed of any new and relevant work opportunities coming up in the future

Nineteen Recruitment is committed to equal opportunities and as such no applicant or worker will receive less favourable treatment on the grounds of gender, age, disability, religion, belief, sexual orientation, marital status, race or employment status
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Deadline: 26-07-2024

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