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Accounts Payable Assistant
View: 106
Update day: 11-06-2024
Location: Didcot South East
Category: Accounting / Auditing
Industry:
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Job content
EBSCO Information Services (EIS) provides a complete and optimized research solution comprised of e-journals, e-books, and research databases — all combined with the most powerful discovery service to support the information needs and maximize the research experience of our end-users. Headquartered in Ipswich, MA, EIS employs more than 3,300 people worldwide. We are the leader in our field due to our cutting-edge technology, forward-thinking philosophy, and top-notch workforce. EIS, a division of EBSCO Industries Inc., based in Birmingham, AL, is ranked in the top 200 of the nation’s largest, privately held corporations according to Forbes magazine. EBSCO is a company that seeks to motivate, to inspire, and to provide growth opportunities to its employees. If you are looking to join a team like ours, we encourage you to explore our unique opportunities.
Mission
- To promptly and accurately process vendor invoices for payment.
- To ensure all vendor details are accurately maintained.
- To work with vendors to resolve issues and queries with invoices / payments.
- To reconcile vendor statements and inventory GL accounts.
- To undertake additional project work when required.
Primary Responsibilities
Payment & Reconciliation / Vendor Maintenance
- Promptly review, code and process vendor invoices & credits for payment
- Work with department managers to obtain invoice approvals/coding
- Reconcile vendor statements, research and correct discrepancies
- Respond to and resolve Vendor inquiries in a timely manner
- Estimate and record monthly vendor payment accruals
- Perform Monthly reconciliations:
- Inventory balances and Not Billed Accounts
- Pcard / credit card transactions
- Prepaid inventory transactions
- Undertake invoice audits
- Effective communication to internal parties regarding any vendor, reconciliation or invoice processing issues
- Prepare vendor maintenance forms for new vendors or vendor updates
- Prepare credit applications for vendors
- Any other duties as agreed with Line Manager
Business Development
- Have business acumen and understands the market trends, company’s aims and objectives
- Add value to customer, company, department and team
- Have thorough understanding of systems and workflows
- Continually seek to improve the customers’ experience
Personal Development
- Actively involved in setting personal objectives and strive for 100% achievement
- Attend all recommended and appropriate training sessions
- Use available tools to measure personal productivity
- Take personal responsibility for own role in achieving department and organisational strategic objectives
Required Experience
- Min. 2 year Accounts Payable experience (manufacturing or distribution environment is a plus)
- Advanced MS Excel
- Strong analytical, organizational, and time management skills
- Knowledge of general ledger accounting
- Responsive and quick to learn and update knowledge
- Positive attitude and team player
- Ability to effectively communicate with both internal & external customers
- High attention to detail and accuracy
- Self-motivated, able to work in a team and independently
- SAP experience
All staff are expected to:
- Understand and apply EBSCO’s 8 core values – People, Customer First, Sales, Growth, Profitability, Engineering, Creativity, Thrift
- Understand, apply and adhere to EBSCO’s Employee Handbook
- Demonstrate personal values of integrity, respect, creativity, professionalism, harmony, initiative
- Ensure own compliance with company policies in regard to housekeeping, IT, health and safety etc
- Provide reporting on all areas of activity as required
- Perform other reasonable duties as requested by the management team and work reasonable overtime as required
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Deadline: 26-07-2024
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