Accounts Assistant

Job content

Company Description
Iqarus was founded in 2015 with a core mission to provide the medical support, training, staff and infrastructure that enable our government, military, and humanitarian clients to deliver on critical missions regardless of operating conditions. We share a deep commitment to and understanding of our clients’ mission objectives and operational challenges. We are passionate about the role that our clients play in today’s world and are proud to make a critical enabling contribution.
We deliver on our commitment through a team that combines decades of clinical, military, and logistical experience with a flexible, adaptable, and fast-moving approach. Our solutions combine exceptionally experienced clinical staff, robust clinical governance, specialist immersive training capability and the ability to rapidly design, procure and deploy field medical infrastructure. As a result of our shared experience and passion for the mission, we prefer to work with our clients in a partnership approach, working closely together to understand their needs and challenges, and to design uniquely tailored solutions that meet those needs.
Iqarus brings together a team with unparalleled expeditionary experience operating across the medical, training, security, military, government and commercial sectors. This unique and dedicated team is unmatched in its ability to project the highest standards of medical care into the world’s most challenging and difficult operating environments. We operate across the entire medical spectrum from training, to primary care to advanced trauma care, to full hospital operations, supported by our integrated deployable laboratory, radiological, diagnostic and surgical capabilities.
Iqarus is an independently managed subsidiary of the International SOS Group, the world’s largest and most experienced global medical support business. Within the International SOS Group, Iqarus is the designated specialist delivery entity for government, military and NGO mission support, for specialist medical training, and for the delivery of healthcare solutions that contribute to the needs of the world’s developing nations.
Why join us?
It’s not just about a job at Iqarus. Every day, we work with motivated, talented, experienced colleagues to enable some of the world’s most critical humanitarian initiatives and to contribute to positive health outcomes in some of the most challenging environments around the world.
We help our staff reach their potential through job variety, role-based opportunity and professional development. We employ the best people in their field and, as a result, we have an enviable client list and a reputation for excellence.
Join us now in supporting governments, supra-nationals, NGOs and multinationals in keeping their workforces safe, healthy and resilient while they engage in critical missions. Help us design and deliver multi-facetted healthcare solutions in complex and demanding operating environments where others cannot rise to the challenge.

Job Description*
Role summary: *
The role of the Accounts Assistant is to provide daily support to the Training and Development team on financial and commercial matters, as well as acting as a key point of contact for the head office Finance team.
Under the direction of the Global Head of Training & Development, the Accounts Assistant will be tasked with a number of finance related tasks, including accounts payable, accounts receivable, petty cash management, budgeting and reporting.
This is a part-time position (30 hours per week).
Duties and responsibilities:

• Maintain accurate records of all training courses delivered and number of students attending each one
• Liaise with head office Finance Department to ensure that training courses and other revenue generating activities are invoiced accurately and on a timely basis, in accordance with month end reporting deadlines
• Ensure that all customer invoices have the correct PO/Contract number applied
• Work closely with head office Finance Department to collect debt from customers before it becomes overdue
• Ensure all students who book on a course via the website are captured and reconcile the revenue with head office
• Liaise with vendors and suppliers of services and perform due diligence if required
• Work closely with head Finance Department to ensure that supplier invoices are coded correctly within the finance system
• Maintain petty cash records and ensure that reconciliation is completed and returned to head office Finance Department in accordance with month end reporting deadlines
• Work closely with the Director of Education to capture accrued revenue and accrued expenses each month, share this information with the head office Finance Department and keep them informed when such accruals can be released
• Attend and contribute to monthly reviews of the Profit and Loss account, along with management and Finance team
• Assist in the preparation of capital expenditure requests and research the market for best value suppliers
• Support management with the preparation of budgets and forecasts as required
• Attend weekly Finance team meetings and establish self as main point of contact for all reporting or finance related tasks
• Be a ‘culture carrier’ for Iqarus. This includes creating a culture of excellent communications to management and to team members, empowering team members to become thought leaders and encouraging cross collaboration amongst the teams to achieve the business strategy.

This list is non-exhaustive, and the role holder may be required to undertake additional duties that are not specifically listed above.

Qualifications*
Qualifications & Experience: *

• Financial experience – including the ability to interpret financial accounting and articulate this at regional level.
• An educational background would be desirable.
• Experience of working in a multinational and multicultural environment in a finance role, developing a business unit and delivering significant additional value to the organisation.
• Experience of writing and clearly communicating the efficacy of these to senior management, including successful implementation.
• Experience of working in industries operating in fast paced, high-risk environments
• Experience of accrual accounting and identifying trade debtors at the earliest opportunity.
• Good knowledge and experience in the ISO compliance series
• Qualification in AAT/MAT

Key Skills:

• Experienced user of a Financial ERP system (SAGE would be preferable).
• Problem solving and thinking of alternate options to achieve success.
• Development and strong execution of projects.
• Communication: Highly motivated and strong team player with excellent communication skills.
• An excellent customer service attitude and the ability to interact with customers in a professional manner are required. A flexible approach to deliver the right service to clients regardless of location or timescale is expected and this will involve an element of international travel.
• Organised, structured approach with the ability to seamlessly alternate between strategic and operational functions.

Additional Information
All your information will be kept confidential according to EEO guidelines.

Location: Fir Tree Lane, Hereford HR2

Job Type: Part-time