Procurement Analyst

Unipart Rail

View: 105

Update day: 12-09-2024

Location: Southport North West

Category: Transport / Logistics / Warehouse

Industry:

Job type: Full-time

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Job content

Who are we?

Unipart Rail has a long heritage in the rail industry based on decades of experience, we have continuous improvement plans to embrace innovation in both products and business techniques to ensure that we remain the first and best choice for our customers. Our focus on Technology in our products, services and solutions places us at the forefront of industry 4.0 and in our Technology & Product Solutions and Supply Chain Solutions, delivering value for our customers.

Unipart Rail is part of the Unipart Group, one of Europe’s leading independent logistics’ companies that employs more than 8,000 employees worldwide and has an annual turnover of more than £800 million.

As a valued employee of Unipart Rail, you can look forward to a varied and rewarding career with a company that holds the Investors in People accreditation and also world class status in employee engagement.

Main Purpose
Support the main procurement team by managing & co-ordinating interfacing activities within UR & for the management of Procurement master data; Co-ordination and control of Procurement related bid responses and Engineering change, audit scheduling & supplier change / UR 3C activity management. To generate, manage, analyse and distribute reports to the Procurement team to support strategy development & drive issue solution generation. To co-ordinate documents for the Procurement & Manufacturing Operations Comm Cells.

Key focus to provide service to MPL in generating quotes (supplier selection, pricing & lead-times) for manual requisitions / ad hoc unplanned requirements to facilitate correct PO placement by MPL with proactive management of Procurement master data / sourcing rules.

Positioning in Organisation
The role reports directly to the Head of Manufacturing Procurement.

Dimensions, Authority & Risk
Responsible for the quotation and supplier selection process for discrete requisition requirements or where sourcing rules are not established / not currently valid.

Responsible for the analysis of and maintenance of Procurement master data.

Responsible for the generation, analysis and evaluation of Procurement KPI’s and associated reports for distribution to the Procurement team, Strategic Procurements and Operations Comm cells / status meetings.

Management of People & Advisory
No direct management of people. Will act as a key factholder of Procurement processes, tools & approaches, Suppliers & supply base; Procurement Strategies and Procurement data & associated measures / reports.

Key Relationships
Regular & frequent contact with internal & external stakeholders – much of which requires influencing & negotiating skills regular contact at all levels. Frequent contact with senior managers and Directors (internal and external).

Freedom to Act & Direction Received
Considerable discretion and independence under general guidance but refers to a higher level for policy and professional decisions.

Work reviewed on monthly basis against KPI’s & agreed objectives with demonstrable compliance to all Procurement & business processes and Unipart Rail’s ethical & professional codes of conduct.


Spread Of Skills & Analysis Required

  • Work is not straightforward and requires considerable initiative and judgement. Difficult tasks or assignments may be handled.
  • Ability to compile, analyse, interpret and present information to senior stakeholders
  • Skilled communicator and stakeholder manager
  • Strong data analytical & problem solving skills
  • Effective time & deadline management and prioritization skills
  • Effective Project / Program management skills
  • Good track record of promoting a team culture & cross functional working
  • Ability to work independently

Pressure & Working Environment
High degree of work pressure. Work can require considerable concentration. Consistently high level of quality of service is required. Targets tend to be fixed by external factors. Can be major peaks of pressure.


Experience & Proven Ability Required

Essential

  • Recognised procurement work experience (min 1 year) with experience in sourcing and obtaining validates quotes for parts & services.
  • Ability to compile, analyse, interpret and present information to senior stakeholders
  • Skilled communicator with excellent stakeholder management and effective influencing skills at senior levels
  • Experienced SAP ERP user (preferably super user)
  • Experienced in using a variety of BI tools with ability to generate appropriate BI reports & data extracts from SAP
  • Strong data analytical & problem solving skills

Additional desirable

  • Experience within the Rail industry (with good knowledge of the Supplier Market place & associated approvals & requirements
  • Experience within other Blue Chip manufacturing sectors
  • Experience of repairable management & the associated processes
  • Knowledge & experience of LEAN Manufacturing & LEAN Supply Chain principles


Duties & Key Responsibilities


PROCUREMENT - Buyer: 45%

  • To undertake supplier selection & quote / Pricing activities for part & service requirements identified for MRP requisition parts without sourcing rules or a long term contract in place or via manual generated requisitions. To set up the full Sourcing Rules for each requirement to facilitate MPL materials management PO activities.


PROCUREMENT - Analyst: 45%


  • To proactively manage / maintain accurate master data for Suppliers / parts covering all Sourcing Rules, Supplier Audit & approval database and key Contract / SLA T&C’s.
  • To close out supplier part pricing issues & Sourcing Rule problems
  • To manage accounting / invoicing price query issue resolution
  • To manage / resolve critical supplier issue Escalation process unresolved through the MPL escalation process. Project manage resolution with the wider procurement team; to own the resolution of price quotation & price query issues.
  • To undertake activities with MPL & Commercial to develop clarity on forecast sales pipeline & SIOP process; to develop agreed future scope of work and materials requirements.
  • Develop and implement reporting, analysis & improvement mechanisms for procurement KPIS and objectives
  • To manage the update of Procurement KPI’s and to undertake initial analysis of the output data / reports; to evaluate performance levels & trends and to initiate root cause analysis for areas of declining performance / missed targets for presentation & distribution to the Procurement team, procurement & operational comm cells.
  • ECN program management – SPOC for formal ECN / part revision changes. To ensure changes are reflected in any changes to commercial terms, pricing, PO and part revision uplift & delivery timing.
  • Bid process & New Projects / NPI program management – SPOC for formal Bid investigations & input and New Projects / NPI requirements. To facilitate distribution into Procurement and to ensure a full & timely response to the appropriate stakeholder.
  • To liaise with the appropriate manufacturing engineering teams for the analysis and clean-up / consolidation of duplicate part numbers & part specifications at Crewe & Southport. To consolidate / align Crewe and Southport part numbers.
  • 3C / CI / Supplier improvement plans program management – SPOC for formal control of change plans & activities. To facilitate distribution into Procurement and to ensure a full & timely response of actions & targets to the appropriate stakeholders.
  • To establish, manage and keep fully updated the procurement information libraries and supplier cost libraries.
  • To undertake specific Procurement projects as defined & instructed by the Head of Manufacturing procurement

CI / Unipart Way: 5%
Advocate of the Unipart Way and Tools used to deliver CI of processes and systems

Health & Safety: 5%
  • Work in a safe manner, taking reasonable care for the health and safety of yourself and other people at work, following appropriate Health and Safety guidance, training and company rules and procedures as appropriate
  • Report any accidents, hazards or dangerous / unsafe behavior to your line manager immediately
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Deadline: 27-10-2024

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